Workshop Checklist
Introduction
Hosting a workshop can be an exciting and rewarding experience, but staying organized is key to its success. The checklist below contains items needed for the workshop to ensure that it will run smoothly. This checklist can include essential items such as venue arrangements, seating setup, presentation materials, participant handouts, and refreshment supplies. By systematically going through the checklist, you can ensure that all logistical aspects are covered, allowing you to focus on delivering an engaging and informative workshop. Furthermore, a checklist promotes teamwork, as it can be shared with co-hosts or volunteers, enabling everyone to contribute to the preparation process and fostering a collaborative spirit. Embrace the power of a well-organized checklist to transform your workshop into a smooth and enjoyable event for both you and your attendees!
Workshop Checklist:
All Classes
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Flip chart paper | 4 | All Classes | If you can get sticky paper, thats great! | $70 | Amazon |
| Easels | 1-2 | All Classes | $40 | Amazon | |
| Flip chart markers | 4-5 | All Classes | |||
| Ball point pens | All Classes | ||||
| Grocery tote bags for class materials and items | 7-10* | All Classes |
Module 1
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Reusable adhesive tac | 1 | Module 1 & 2 | $2.15 | Amazon | |
| Body part pictures (set) | 5 | Module 1 & 2 | If you can laminate these, thats even better | Found in curriculum | |
| Blood Glucose recipe | 1 | Module 1 & 2 | |||
| Ziplock Gallon Bags (box) | 1 | Module 1 | |||
| Ziplock Quart Bags (box) | 1 | Module 1 & 3 | |||
| 12 oz. Tomato paste | 5* | Module 1 & 3 | |||
| 1 gallon vinegar | 1* | Module 1 & 3 | |||
| Note cards (stack) | 1 | Module 1 | Can use post-it notes | $7.50 | Amazon |
Module 2
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Risk factors page for posting | 1 | Module 2 | |||
| Extra-long measuring tape | 5* | Module 2 | $7 | Amazon | |
| Bathroom scale (300+ pounds) | 1 | Module 2 | $43 | Amazon | |
| Blood Pressure Monitor | 1 | Modules 2, 3 & 6 | $28 | Amazon |
Module 3
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Disposable paper plates | 5* | Module 3 & 5 | |||
| Glucometer Kit ? Glucometer ? Lancets ? Test Strips | 1 | Module 3 | $20 | Amazon | |
| Latex free gloves (box) | 1 | Module 3 | $10 | Amazon | |
| Alcohol wipes (box/container) | 1 | Module 3 | These may be unnecessary if you are teaching virtually | $7.50 | Amazon |
| Sharps container | 1 | Module 3 | Check your local rules/regulations on what may be substituted | $6 | Amazon |
| Red blood cell exercise | 1 | Module 3 | |||
| Green dot stickers (package) | 1 | Module 3 | $12 | Amazon |
Module 4
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Balloons | 5* | Module 4 | $13 | Amazon | |
| TheraBand Exercise Bands (roll) | 1 | Module 4 | Pick an easy color, yellow or green are the easiest colors | $71 | Amazon |
Module 5
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Food pictures & nutrition labels | 10* | Module 5 | |||
| 3 lbs. Crisco/Lard | 1 | Module 5 | |||
| 10 lbs. granulated sugar | 1 | Module 5 | |||
| Salt (container) | 1 | Module 5 | |||
| Plastic spoons (box) | 1 | Module 5 |
Module 6
| Item | Qty | Module Used In | Hacks | Estimated Cost | Example Links |
|---|---|---|---|---|---|
| Eyeglasses | 3 | Module 6 | $11 | Amazon | |
| Clear cups | 20 | Module 6 | |||
| Strainer set of 3 | 3* | Module 6 | You may replace the strainers with clear plastic cups, coffee filters, a bag and rubber bands | $13 | Amazon |
| Foot Image | 1 | Module 6 | |||
| Foot care infographic | 1 | Module 6 | |||
| Teeth Image | 1 | Module 6 | |||
| Toothbrush | 1 | Module 6 | $4.25 | Amazon | |
| Oral care infographic | 1 | Module 6 | |||
| NIH eye diseases (set) infographic | 1 | Module 6 | |||
| Telescoping Mirror | 1 | Module 6 | $8.50 | Amazon | |
| Mardi Gras plastic necklace cut into individual beads | 2 | Module 6 | Can also use rice or coffee grounds | $9 | Amazon |
| Yellow food coloring | 1 | Module 6 |
Optional
| Diabetic Sock Set | 1 | Module 6 | $10 | Amazon | |
|---|---|---|---|---|---|
| Hand truck/dolly/rolling cart | 1 | All Classes | $56 | Amazon | |
| Plastic Containers (Large) | 3 | Module 5 | Large enough to hold sugar, salt, lard | $17 | Amazon |
| Glucose tablets (packet) | 1 | Module 3 | $15 | Amazon | |
| Sugar cubes (packet) | 1 | Module 3 | |||
| Regular soda/pop (can/bottle) | 1 | Module 3 | |||
| Manilla folders | 5* | All Classes | |||
| Paper clips (box) | 1 | All Classes | |||
| Painters Tape (roll) | 1 | All Classes | |||
| Anatomy Apron | 1 | Module 1 | This is a child's apron & does not have a pancreas but a yellow baby sock, stuffed with cotton, and affixed to the apron does the trick. | $21 | Amazon |
| My Plate Planner Placement | 5* | Module 5 | My Plate Planner | ||
| Giant tooth brushing model and brush | 1 | Module 6 | $74 | Anatomy Warehouse | |
| Foot Model | 1 | Module 6 | $14 | Amazon | |
| Learning about diabetes supplemental handouts | Once purchased, the organization has the copy right to print and use them forever. | $25 | Learning About Diabetes | ||
| 4-piece Diabetes Model | Module 2, 6 | $57.55 | 3B Scientific | ||
| Diabetic Foot Model | Module 6 | $51 | Nasco Education | ||
| Diabetes Glucose Wands Set of 3 | Module 2 | $58 | Nasco Education | ||
| Cutaway Eye Anatomy Model | Module 2, 6 | 83.30 | Anatomy Warehouse | ||
| 1 lb. of fat model | Module 5 | $62 | Nasco Education | ||
| Deluxe Occluded Artery Model | Module 2 | $208 | Health Edco | ||
| A1C Levels: An Inside Look Model | Module 2, 3 | $155 | Health Edco | ||
| Death of an Artery Easel Display | Module 2 | $157 | Health Edco | ||
| Lance MT Blood Glucose Test Trainer (set of 3) | Module 3 | $156 | Nasco Education |
References
References
* This number will depend on how many participants (either train-the trainer or community participants) you have in your workshop
** The $600 is valid for most community-based organizations. For larger organizations, or for organizations that plan on doing a large number of workshops in a year, there could be a $32 per workshop (full 8 modules) added on. This decision is made on a case-by-case basis and is determined by UIC’s Office of Technology Management staff.