Training Workshop Email Templates
Introduction
Below are examples of email communications for reminders for each workshop. We have found that sending reminders a few days before the workshop encourages participants to attend.
The templates below can be copied and pasted into you email and modified as needed.
Training Workshop Email Templates
Registration Confirmation
Thank you for registering for the DEEP™ [Peer Educator/Lead Trainer/Senior Trainer] Workshop on [date]!
Things to remember:
• The workshop is 3 days long at our UIC location
• The [Organization Name] can be found at [Location Address]
• Please be available from 9 am-5 pm for the 3 days
• Breakfast and afternoon snacks will be available, but you are also welcome to bring your own food
The agenda for the workshop will be sent closer to the dates.
Any questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].
30/20/10 Days Before Reminder
Hello!
This is a reminder that you have registered for the [Peer Educator/Lead Trainer/Senior Trainer] Workshop on [date]!
Things to remember:
• The workshop is 3 days long at our UIC location
• The [Organization Name] can be found at [Location Address]
• Please be available from 9 am-5 pm for the 3 days
• Breakfast and afternoon snacks will be available, but you are also welcome to bring your own food
Again, the agenda for the workshop will be sent closer to the dates.
Any questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].
5/1 Day Before Reminder - Peer Educator
Hello!
We’re so excited to train you to become a facilitator for DEEP™. Please come prepared to be active and engaged throughout the duration of the workshop!
A couple of things to remember:
• The workshop is 3 days long at our UIC location
• The [Organization Name] can be found at [Location Address]
• Please be available from 9 am-5 pm for the 3 days
• Breakfast and afternoon snacks will be available, but you are also welcome to bring your own food
Here is the agenda for the workshop:
DAY 1
• Methods for group introductions, ice breakers, and setting group rules
• Understanding the CHW Workforce
• Adult Education and Facilitation Techniques (Action Plans)
• Modeling a teach back
• Purpose and use of evaluation
• DEEP™ Overview
• Diabetes Overview
DAY 2
Run through of the modules:
• Module 1: Understanding the Human Body
• Module 2: Understanding Risk Factors for Diabetes
• Module 3: Monitoring Your Body
• Module 4: Diabetes and Physical Activity
• Module 5: Management of Diabetes through Meal Planning
• Module 6: Complications of Diabetes
DAY 3
• Finish modules:
• Module 7: Learning about Medications and Medical Care
• Module 8: Living with Diabetes: Mobilizing your Family and Friends
• Review/Summary: Implementing DEEP™ (Overview and Recertification)
• Participants demonstrate their presentation and facilitation skills through group teach-back sessions
• Workshop Evaluation
We’re excited to teach you in becoming an advocator for enriching the lives of our diabetic community and empowering them to live a better quality of life.
Have questions? Any questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].
5/1 Day Before Reminder - Lead Trainer
Hello!
We’re so excited to train you to become a facilitator for DEEP™. Please come prepared to be active and engaged throughout the duration of the workshop!
A couple of things to remember:
• The workshop is 3 days long at our UIC location
• The [Organization Name] can be found at [Location Address]
• Please be available from 9 am-5 pm for the 3 days
• Breakfast and afternoon snacks will be available, but you are also welcome to bring your own food
Here is the agenda for the workshop:
DAY 1
• Methods for group introductions, ice breakers, and setting group rules
• Understanding the CHW Workforce
• Facilitating Experiential Exercises – Cultural Competence/Communication
• Introduction to Motivational Interviewing – Action Plan
• Non-traditional Assessments/Performance Based
• Rubric Development
• Modeling a teach back
• Purpose and use of evaluation
• DEEP Overview
• Diabetes Overview
DAY 2
Run through of the modules:
• Module 1: Understanding the Human Body
• Module 2: Understanding Risk Factors for Diabetes
• Module 3: Monitoring Your Body
• Module 4: Diabetes and Physical Activity
• Module 5: Management of Diabetes through Meal Planning
• Module 6: Complications of Diabetes
DAY 3
• Finish modules:
• Module 7: Learning about Medications and Medical Care
• Module 8: Living with Diabetes: Mobilizing your Family and Friends
• Implementing DEEP™: Reporting, Licensing, Certification and Recertification
• Participants demonstrate their presentation and facilitation skills through group teach-back sessions
• Workshop Evaluation
We’re excited to teach you in becoming an advocator for enriching the lives of our diabetic community and empowering them to live a better quality of life.
Have questions? Any questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].
5/1 Day Before Reminder - Senior Trainer
Hello!
We’re so excited to train you to become a facilitator for DEEP™. Please come prepared to be active and engaged throughout the duration of the workshop!
A couple of things to remember:
• The workshop is 3 days long at our UIC location
• The [Organization Name] can be found at [Location Address]
• Please be available from 9 am-5 pm for the 3 days
• Breakfast and afternoon snacks will be available, but you are also welcome to bring your own food
Here is the agenda for the workshop:
DAY 1
• Methods for group introductions, ice breakers, and setting group rules
• Understanding the CHW Workforce
• Instructional Methods
• Facilitating Experiential Exercises
• Non-traditional Assessments/Performance Based Rubric Development
• DEEP™ Overview/Implementing DEEP™
• Modeling a TEACH BACK
• Purpose and use of evaluation
DAY 2
Run through of the modules:
• Module 1: Understanding the Human Body
• Module 2: Understanding Risk Factors for Diabetes
• Module 3: Monitoring Your Body
• Module 4: Diabetes and Physical Activity
• Module 5: Management of Diabetes through Meal Planning
• Module 6: Complications of Diabetes
DAY 3
• Finish modules
• Module 7: Learning about Medications and Medical Care
• Module 8: Living with Diabetes: Mobilizing your Family and Friends
• Follow-up, Reporting, Licensing, and Certification
• Participants demonstrate their presentation and facilitation skills through group teach-back sessions
• Workshop Evaluation
We’re excited to teach you in becoming an advocator for enriching the lives of our diabetic community and empowering them to live a better quality of life.
Have questions? Any questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].
Program Completion
Hello!
Thank you for attending the DEEP™ [Peer Educator/Lead Trainer/Senior Trainer] Workshop on [date]! We hope you are as excited as we are in helping further improve the quality of life for many individuals in your community.
As mentioned during the last training day, payments will be collected vis check, EFT, or ACH transfer to the following address:
[Organization mailing address]
For the exact payment amount, please refer to the invoice email that was sent prior to the training. Any further questions, please contact [Contact Name] at [Contact Email] or call us at [Contact Phone].