Community Workshop Email Templates
Introduction
Below are examples of email communications for promotion of the program and reminders for each workshop. We have found that sending reminders a few days before the workshop encourages participants to attend. So we recommend contacting participants prior to each workshop either via phone or email.
The templates below can be copied and pasted into you email and modified as needed.
Community Workshop Email Templates
Community Workshop Promotional Email
Is Diabetes Empowerment Education program (DEEP™) right for you?
DEEP™ is a diabetes self-management education program that has been shown to be successful in helping participants take control of their diabetes and reduce the risk of complications. The DEEP™ Program consists of eight (8) modules that all contribute to improving the quality of life for person(s) with diabetes. From learning about th body, diet/nutrition and adjusting one’s lifestyle for better prevention of complications, this program will empower participants to learn how to successfully live with diabetes.
Each module takes about 2 hours per session and use participatory and empowerment education methods to give participants the necessary skills and knowledge for an improved quality of life.
Participants of DEEP™ workshops learn:
Module 1: Understanding the Human Body
Module 2: Understanding Risk Factors for Diabetes
Module 3: Monitoring your Body
Module 4: Diabetes and Physical Activity
Module 5: Management of Diabetes through Meal Planning
Module 6: Complications of Diabetes
Module 7: Learning about Medications and Medical Care
Module 8: Living with Diabetes: Mobilizing your Family and Friends
Our next DEEP™ Program will be:
Date/time Range: [ Example: Mondays 6-8pm starting June 1 – July 31]
Location:
Please register [Provide registration instructions]
Participants are strongly encouraged to attend all modules.
Registration Confirmation
Thank you for registering for the upcoming DEEP™ Workshops.
As a reminder this is an [6-8] week program, workshops will take place on [Day of the Week] from [time frame]. Below are the dates for each session.
[Provide Day, Date and time for each session]
If you have any questions or for any reason cannot start the program, please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 1st workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share your questions and experience with the group.
Session 1 Agenda:
Welcome & Introductions
Module 1
• Learn the functions of the body
• Learn how to manage and control the effects of diabetes
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program, please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the next session!
1-5 Days before 2nd workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share your questions and experience with the group.
Session 2 Agenda:
Module 1 Quick Review
Module 2
• What is Diabetes
• Types of Diabetes
• Symptoms and risks
• Action Plan
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the next session!
1-5 Days before 3rd workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 3 Agenda:
Module 2 Quick Review
Module 3
• Diagnosis of diabetes, understanding Hypoglycemia, Hyperglycemia, and ways to control them
• Diabetes Management
• Using a Glucose Meter
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 4th workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 4 Agenda:
Module 3 Quick Review
Module 4
• The importance of physical activity
• Incorporating physical activity into daily living
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 5th workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 5 Agenda:
Module 4 Quick Review
Module 5
• Understanding meal planning and portion management
• The importance of Food Labels
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 6th workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 6 Agenda:
Module 5 Quick Review
Module 6
• Problems that can start from diabetes
• Knowing you Healthcare Team
• Way to communicate with Healthcare Team
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 7th workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 7 Agenda:
Module 6 Quick Review
Module 7
• Medications to control symptoms of diabetes
• Side effects and other Facts about Medicine
• Self-care guides
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
We look forward to seeing you at the first session!
1-5 Days before 8th workshop
Hello,
This is just a reminder that you have registered for the upcoming DEEP™ program scheduled to begin on [Date] at [Time] at [Location].
This is expected to be an interactive program with lots of discussion and hands-on participation. So please come prepared to share you questions and experience with the group.
Session 8 Agenda:
Module 7 Quick Review
Module 8
• Emotional effects on mental health
• Patient Healthcare Rights
• Involving Family and Friends
Program Evaluation
It is strongly recommended that all participants attend all sessions to get the full benefit of the program. If you have any questions or for any reason cannot start the program please contact [Contact Name] at [Contact Email] or [Contact Phone].
Program Completion
Program Completion
Congratulations on completing the DEEP™ program!
We hope you learned valuable information that you will be able to include in your journey of managing you or your family member’s diabetes.
We encourage participants to have their loved ones partake in the DEEP program, as diabetes education is beneficial to the whole family. Whether its management, prevention, or awareness of family history all are included.
Feel free to contact me, at [contact info], with any questions you have on any of the materials shared.